What is Automatic Data Capture and How Can It Improve Your Company’s Efficiency?

Companies operating in the modern age have neither the time nor the energy to contend with paper forms. In addition to being inefficient, this method is also inaccurate and can open a company up to mistakes and errors.

Because of this, many companies turn to automatic data capture (ADC), instead.

Here’s what you need to know about ADC, and whether or not it can boost the productivity and efficiency of your company.

What is Automatic Data Capture?

Automatic data capture is a form of data input that doesn’t rely on manual key entry. Instead, ADC programs use methods like magnetic stripe readers, optical character recognition (OCR), speech recognition, radio frequency identification (RFID) or barcodes to gather and collect data.

In this way, ADC systems relieve companies of the burden of paper-based processing methods and increase the efficiency and quality of the data capture process.

How ADC Boosts Efficiency

The main benefit of ADC is that it makes data processing easier for any business that uses it. By making the paper-and-pen system virtually obsolete, ADC allows companies to improve efficiency in the following ways:


1. ADC reduces mistakes


When data capture is automated, it immediately becomes more accurate. This, in turn, relieves companies from concerns regarding the quality and accuracy of their data. It also drastically reduces the frequency of human-caused mistakes and has the potential to make data recovery easier.


In light of this, companies who want to place an increased focus on accuracy, or whose operations are growing rapidly, frequently turn to ADC as a way to boost their processing power without sacrificing quality.


2. ADC reduces expense


In addition to being time-consuming, pen-and-paper data processing is also expensive. Staff responsible for collecting and uploading data must be paid for their time. Additionally, the company must wait for the newly uploaded data to become available. With ADC, however, these concerns are a thing of the past.


In addition to making manual data upload obsolete, ADC also ensures that data is available as soon as it is gathered. This, in turn, decreases wait time and makes it easier for brands to adhere to strict deadlines.


3. ADC is fully adaptable


Humans, while diverse, aren’t rapidly adaptable. It takes a human team much longer to adjust to a new system than it does an automatic program, and ADC is no different. When a company uses ADC, the system can adapt to a different data load each month, week, or day.


This, in turn, allows the company to analyze and summarize the data quickly. This ensures broad, accurate overviews of trends and shifts, and also makes the data capture system fully customizable and adaptable.


4. ADC is a green approach to data processing


When you cut out the pounds of paper associated with manual data processing, you secure massive savings for the climate. Because ADC is all digital, it doesn’t produce mass amounts of waste like paper processing does, which requires the incineration, burning, or disposal of data once it’s no longer needed.


5. ADC allows employees to function more efficiently


When employees aren’t burdened by the process of capturing and transcribing data by hand, they’re free to focus on other, more essential job duties. This, in turn, makes the company more efficient and helps to ensure that employees have time to do the things that help the company grow.


The Case for ADC


In the long run, ADC can offer massive cost savings for businesses. In addition to allowing companies to operate more efficiently, ADC can also safeguard employee time and lower the impact a company has on the environment.


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